• Executive Secretary - Part-time

    Village of Oak Park
    Job Description
    The ideal applicant will have excellent customer service skills, strong writing skills, have multi-tasking capabilities and be able to perform the following required tasks and activities: • Assist Development Customer Services Assistant Director, Parking Services Manager and Budget Analyst with administrative support, as assigned; • Type, create and proofread a wide variety of letters, reports and memoranda; • Maintain departmental records and process appropriate paperwork and digital files; • Provide Assistant Department Director with assistance in managing the departments personnel function; • Assist in maintaining the calendar of department activities, meetings and various events; • Schedule meetings and reserve meeting rooms; • Assist in preparing minutes and agendas of meetings, compiling annual budget requests and monitoring certain approved budget accounts; • Order and distribute office supplies to department personnel; • Assist in answering customer questions on the telephone, on-line and in person; • Plan department team-building activities; • Assist with required mailings, as assigned; and • Participate in any and all assigned duties and special projects relating to the administration of the Development Customer Services Department. In addition, the ideal applicant will be organized with exceptional interpersonal skills. Further, the applicant should have extensive experience effectively multi-tasking, strong analytical abilities and good time-management skills. For more information visit www.oak-park.us/jobs.
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